Trust Administrator

Job Type: Permanent

Location: Isle of Man

BASIC FUNCTION:

This is a position requiring an ability to complete administrative assignments to a consistently high standard, within agreed timescales.  The post holder will have demonstrated an enthusiasm to develop their understanding of company and trust administration, offshore products, services, legislation and regulatory issues. They will be seeking to expand their knowledge by means of formal study and on-the-job learning.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

• To deal with day-to-day administration tasks essential to the take on of new business and the on-going maintenance of the corporate governance of all clients
• To make payments and at the point of payment carry out all necessary world-check/sentinel searches and sanction screening
• External Accounts – circulate report of overdue accounts received and follow up meeting with Client Centre
• Internal Accounts – Generate report of accounts position monthly
• Compliance Registers – Review, reconcile and circulate registers to Client Centre and Compliance
• New Business – Set up files, provide Client Centre with comprehensive guidance on CDD requirements, complete Adex/Viewpoint set up forms and return to Client Centre for sign off
• Risk and File Reviews – completion, action point management and trigger event monitoring
• Viewpoint set up – appointment of directors on existing structures, appointment of shareholders/UBO, appointment of external signatories, change of accountant, appointment of POA, appointment of consultants, set up bank accounts and resignations
• Lost Business – transfer outs, dissolutions and termination of a trust.  Once notified by the Client Centre, take appropriate action
• Monitor applications (potents) and collate updates from Client Centre on progress and live status
• Safe Custody – remove items on direction from Client Centre and monitor return of items  if temporary removal requested
• Records management- ensure that all documents are stored as requested by Client Centre or Control Room
• Billing – in partnership with Client Centre and Control Room,  manage centrally
• To ensure workload is completed to a standard acceptable to the Technical Delivery Manager, and within agreed timescales. To achieve objectives set both by senior members of staff and during the appraisal process.
• To develop business like relationships with both the Client Centre and Control Room whom the post holder comes in to regular contact, and to demonstrate a willingness to apply high standards of client care to all dealings.
• To be or become an expert on  KYC/CDD policies and procedures in order to ensure absolute compliance with KYC procedures in order to support the Client Centre in maintaining  knowledge of the Client business.
• To give open and constructive feedback on delegated tasks, and build relationships with other team members.
• Any other such duties that might be reasonably required for your role.

JOB REQUIREMENTS

KNOWLEDGE, SKILLS AND EXPERIENCE REQUIRED:
• The post holder will hold either A-Level’s, a degree or equivalent qualifications and have a willingness to study for a relevant professional qualification. The post holder will also have the ability to readily assimilate and apply technical information.
• Good organisational and time management skills, applied to a basic knowledge of the mechanics of company and trust administration. An ability to take responsibility for the completion of work within the engagement while staying alert to potential issues that need disclosing to the Technical Delivery Manager.
• Professional manner, demonstrating good interpersonal skills and high degree of accuracy throughout all tasks
• Diligence and care in all aspects of the job, and the willingness to check understanding of delegated tasks through questioning.
• An interest in financial services, and a genuine desire to learn how these can be used as tools for adding value to a client’s business.
• A positive attitude, demonstrating enthusiasm and the desire to take on responsibility. A willingness to get involved in team issues and events.
• To supports his/her Group’s goals, and demonstrate the confidence to contribute ideas.
• To manage own workloads and priorities and to work to specific deadlines as agreed to with the team member responsible for the client.
• To produce work with a high level of accuracy and attention to detail.
• To ensure the achievement of a minimum of 25 hours per year relevant CPD.
• To ensure that CPD records are maintained and updated regularly and are accounted to HR on a regular basis.
 

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