Senior Trust & Company Administrator

Job Type: Permanent

Location: Isle of Man

Reporting directly to the Director/Head of Fiduciary with supervision by the Assistant Manager, the Senior Trust and Company Administrator will be responsible for a portfolio of Trust and Company structures with a wide variety of needs.

The role provides support for the Assistant Manager and Head of Fiduciary Services with coaching and assisting with the development and training of junior members of the team.

The Senior Trust and Company Administrator is charged with managing a portfolio of trust and companies with limited supervision, at all times maintaining compliance with  policies and procedures, including adherence to best practice and appropriate legal and regulatory guidelines.  This includes assisting in the prevention of money laundering and the financing of terrorism.

Providing guidance to junior members of the team as and when necessary

Maintain excellent relationships and communications with clients, agents and intermediaries.

Build on existing relationships and further promote our services.

Assist with projects that arise from time to time.

ESSENTIAL FUNCTIONS AND ROLE RESPONSIBILITIES 

Ensuring that the appropriate advice is taken (either from group legal or externally) in respect of client structures and ensuring compliance at all times with our policies and procedures, and with relevant legislation, regulations and regulatory requirements.
Day to day administration of a portfolio of companies and trusts with direct contact with clients and/or intermediaries.  Administration includes but is not limited to preparation of minutes, payment instructions and liaison with internal and external bankers, annual reviews, bank account reconciliations, time recording, scanning and filing of correspondence and documents into laser fiche, following internal policies and procedures. 

Incorporation of IOM Companies and liaising with agents in regard to the incorporation of companies in other jurisdictions, including all pre and post incorporation work.

Arrange timely settlement of client invoices, liaising with clients where necessary to ensure management of debtors.

Reviewing of company and trust accounts and liaising with client accountants to the point of finalising for review by Directors and Trustees.

Completion of IOM VAT Returns.

Prepare FATCA/CRS classifications and/or update existing classifications
Maintain excellent relationships and communication with clients and intermediaries.

Identify opportunities to further promote company services to clients and assisting with marketing activities and attending marketing events locally where appropriate.

Assisting with projects that arise from time to time, such as UK and US FATCA and other tasks that might be assigned by the management team from time to time.

EDUCATION/CERTIFICATION

STEP Qualification or similar is preferred

REQUIRED KNOWLEDGE

Strong fiduciary experience in trust and company management, knowledge of industry best practice and the regulatory environment.  Knowledge of foundations and yachting services would be useful

MINIMUM EXPERIENCE

Minimum 5 years within the Fiduciary industry, together with relevant client servicing and management at a senior administrator

SKILLS/ABILITIES

Ability to take ownership and responsibility and work on own initiative, demonstrate good team leadership, good interaction with team, good communication, good presentation of work, team player, ability to work to deadlines, time management, self-motivated, self-confident, computer literacy

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